Board Meeting Minutes
December 15, 2014
Present: Ellen Debenport, Tim Alderman, Scott Price, Rodger Marion, MarjBarlow, Judy Davoust and Andrea Ballentine
2015 Board candidates present: Tommy Potts, John Lichtenberger, Marianne Calvanese, Coleen Hilton, Jan Gauvain (Absent: Patrick Datorre)
Also present: Stanley Tartakov, Kit Holmes, Cherie Conway, Leslie Howe
November minutes approved with no corrections or changes.
Judy reported that our ytd statement shows that we were $21,000 in the black in November as compared to $7,400 in the red same time last year. Our attendance is up, but giving is exceptionally up, by 88% since 2010.
$2,507 to tithe. We agreed to give $500 each to Unity and Unity Worldwide Ministries, $1,200 to Kit's trip to Sound Connections, and the remaining $304 to Richard Newsum for tirelessly counting the collection plates nearly every Sunday throughout the year. It was suggested that we tithe to Cindy and Jeff Anderson soon for their generously hosting the annual (we hope) Christmas party.
Staff and ministry report
A couple of church members want to sell their CFO notes, worth approximately $50,000. The member database will soon label all CFO participants, enabling mass mailings. Our preference is only to open the CFO program to new participants or exchanges every 5 years, but private exchanges may be made.
Big news: Lawry Ross has resigned her position as property manager and has been replaced by Jason Hilton. We will need to find someone to fill her Howling Moon function, however, which was HUGE.
Abel Garcia is ready to turn the drainage ditches into arroyos on the north side of the building by lining them with rock. This will cost $2000, which was approved at the November meeting.
Jason Hilton will start examining the exterior repairs that need to be made and figure out what will be best hired out. Remote dimmers have been installed in the sanctuary. (Jason's first big accomplishment!)
Sanctuary has been adjusted to make room for 118 chairs.
Jan Gauvain will put away and label Christmas decorations and discard old ones after the holiday.
Caroline Harper wants to train the congregation on how to use the church online database.
Christmas party at the Anderson's brought in over $3,000. Next fundraiser is Downton Abbey at Tim and Baxter's. Church members are encouraged to host these fundraising events throughout the year.
The annual meeting will be on January 5th. We’ll buy pizza for lunch beforehand.
Santa is hoping to send some of our youth to the YOU rally in Fort Worth in January. In February, Unity Church of the Hills will hold a rally for youth and training for youth sponsors.
Nominating Committee Report
Rodger spoke on behalf of Ellen, Leslie, Maggie Wagner and himself regarding the board nominees and the process for identifying and approving them. He is pleased that we reached our goal of bringing on 6 new members, all with exceptional strengths. They are: Tommy Potts, Jan Gauvain, John Lichtenberg, Marianne Calvanese, Coleen Hilton and Patrick Dattore.
Cherie Conway reported, explained and educated everyone on how our budget works and what the actual numbers mean.
A few of the main highlights:
• In 2014, 79% or our income came from tithing, 21% came from fundraising and special classes/events.
• Total income projected for 2015 is $311,869.
• 45% of our budget will go towards paying our staff, $140,000 or $11,700/month for salaries.
• The pool costs about $13,100 to run per year, with membership income at around $13,700 if we bump up prices $10.
• Howling Moon earned about $32,000, netting $18,000. Kept the same figures for 2015.
• Utilities, services, materials, insurance, programs, supplies, salaries (including 1099s), equipment, guest speakers and guest musicians will add up to a total yearly expense of $307,545...
• Leaving us with a projected net operating income of $4,324.
• Additionally: we do not budget for capital projects; we pay as we go through fundraising, special gifts and "asking".
Judy made a motion, and Scott seconded, that we approve the budget as presented. All voted in agreement. Marj moved that we continue the practice of tithing on the budget (as a minimum) and not on actual income. All approved.
Finally, Judy brought up the idea she and Tim discussed regarding year-endbonuses to "people in the background", i.e., Jeff Richardson, Jason Marion, Santa Heinemann and Baxter Lawrence. Rodger moved, and we all voted in favor of, giving $500 to each of them.
The February meeting has been moved to February 25th in order to accommodate Tim’s being out of town and a federal holiday. It will be the first meeting for new board members.
A half-day board orientation is scheduled for January 31.