Unity of Wimberley Board Minutes
Sept. 16, 2013
In attendance: Rodger Marion, Carl Clark, Tim Alderman, Judy Davoust, Rev. Ellen Debenport
Also in attendance: Cherie Conway, business manager
Absent: Scott Price, Marj Barlow, Pat Pattison, Carolyn Cusack
6:49 pm Approve August minutes as amended
6:49 pm Business Report (Cherie Conway)
Quarterly CFO payment is Oct 1
Caroline Harper is now office admn and volunteer coordinator with a big role in Howling Moon. She also has experience fund raising.
Lightning zapped our printer, Internet connection and router, plus two channels on the sanctuary sound board that will probably cost $200-300 to repair. Epson replaced the printer free. Cherie is not sure it’s worth filing an insurance claim.
Expecting a crowd for Sunday’s peace pole dedication with 111 chairs in the sanctuary and closed circuit TV in Fireside (Donnie, David Medlock)
Andrea Ballentine reworked labyrinth that had been dug up by hogs and was overgrown with weeds. Weed-whacking on the trails to the labyrinth planned for Saturday.
The campus directional signs are up – gift of an anonymous donor.
The pool is in black so far this year by $2,568.
6:54 pm – Financials (Judy)
Everything about the same. We paid $5,000 for the air conditioners out of general fund.
Board voted to divide our $2,067 tithe:
20 percent to Unity World Headquarters at Unity Village
20 percent to Unity Worldwide Ministries
10 percent to Unity South Central Region
50 percent to Unity as this year’s second payment on our Unity Tower garden sculpture.
6:56 pm – Minister’s Report
World Day of Prayer – Cherri Burrows did a lovely job for a very small crowd.
Peace Pole preview – A peace-themed service Sept. 22 will move outdoors to the peace pole for a dedication ceremony.
The new members class has about 10 people expected to join, mostly young couples with children in our youth program. Prosperity class starting Sept. 17 with 24 people signed up.
7:05 pm – Nominating Committee start-up
The board elected Judy Davoust as its representative to the Nominating Committee for 2014 board elections. She joins Rev. Ellen and Peggy Cole, who was elected at the annual meeting in January 2013. The three of them will appoint a fourth member from the congregation.
At Rev. Ellen’s request the board discussed whether to reduce the size of the board or change the criteria by which members are chosen. No formal changes were made, but the board agreed that not all nine slots have to be filled if no qualified people are available. According to the bylaws, the board can have six to nine members.
7:24 pm – Budget meeting scheduled for Nov. 25
Rather than go through the preliminary budget at a board meeting, the board decided to schedule a planning meeting focused on the budget for Monday, Nov. 25, and invite anyone in the congregation who is interested. Judy, as treasurer, will issue the invitation from the platform the first Sunday in November. She will make it clear this is a “green eyeshade” meeting to go through the budget line by line, not brainstorming future projects.
7:27 pm – Howling Moon (Cherie)
Rather than have people bring food for the Silent Auction, chef and new member John Lichtenberger has created a menu that will total $700-800. We’ll have a buffet in the Fireside Room as well as people walking food around on trays.
Costs committed to so far – about $1888. Hoping to cover costs with door fees ($25 x 100 people)
Renting 10 tables for listening area
Weakest team right now is advertising. Lawry Ross and Caroline Harper are meeting with Cherie to make plans.
7:34 pm – Approved a $50 donation from the church to Habitat for Humanity Walk
7:34 pm – Strengths workshop update (Rodger)
Three people expected so far for Saturday’s workshop, maybe more by the weekend. Churchwide strengths workshop is Nov. 16 – will plan at October board meeting – culminating Our Amazing Year.
Discussion of whether we had scheduled a HUG meeting for Oct. 13 or not at the last meeting. Rodger believes the congregation needs an opportunity to meet with the board, even without a specific agenda, and Tim doesn’t want a meeting without a reason. Rodger checked his notes and emailed next day that the board had decided in August not to have a HUG meeting right now but scheduled the two strengths workshops.
7:40 pm – Carl prayed us out, asking God to end the drought!