Board Meeting Dec. 16, 2013
6:30 pm, Fireside Room
Present: Scott Price, Carl Clark, Tim Alderman, Judy Davoust, Andrea Ballentine, Rodger Marion and Rev. Ellen Debenport
Also present: Cherie Conway, business manager
Absent: Marj Barlow
6:33 pm – Scott prays in
6:53 pm – Minutes from November and Dec email vote
Judy moves, Rodger seconds – approved
6:54 pm – Business Manager Report (Cherie Conway)
Stephanie Schreffler at B-Square Bookkeeping is running the CFO program entirely, taking over from Cherie.
Floor project – Lawry Ross is donating services as project manager; should be new floors in minister’s apartment by end of week
Water diversion project – See three-part plan from last month, attached to minutes
Part Two is guttering – Titan Construction has suggested removing back porch gutter and storing it. Wood is rotting – have Jeff replace.
Gutters in front are too small. Titan suggests 8x8” gutter to match roof with a flyover to send water out the north end away from building; downspout on south end to run down parking lot. That means roof water won’t go in the ditch in front; the ditch will only collect water running off the hill.
Cherie recommends spending $3,428 for the work. We’ve got the money and probably won’t need reserves to pay for it.
Part Three is a canal system – ranging from mud to rock to landscaped and terraced. Depending on what we do eventually, the cost is $2,000 to $15,000.
David Conway is project manager on this, will keep learning more and collect more numbers.
Carl moves we replace the gutters, Judy seconds – approved
Collected about $3,200 in pool fund so far. Made $1,000 down payment to Backyard Escapes; another $4,000 due 30 days before the repairs. Will have a work date soon.
In January, will start telephone campaign to each pool member to ask for $200 or more. Time is short, the painting can only be done when it’s cool. Lawry Ross, Susan Renee Houchin and Caroline Harper have volunteered to make the calls.
Still shopping for water to fill the pool.
Christmas party at Jeff and Cindy Anderson’s was huge success Dec. 13.
Next is Downton Abbey party in January and maybe three others.
7:16 pm – Financials (Judy Davoust)
$2,200 net income for November
We haven’t paid Stanley Steemer from flood yet, but still expect about $15,000 in checking after we pay AmEx on Dec 21. YTD P&L is still in the red but expect black by end of year. Last Sunday was $3700 in the plate and three more Sundays to go.
7:20 pm - Tithes
$2,310 to tithe – 20% to Unity World HQ, 20% to Unity Worldwide Ministries and 10% to Unity South Central Region.
Rodger moves we give it to scholarship program at Unity Institute
7:30 pm - Minister’s Report
Nominating Committee – Tim, Scott and Andrea are the only applicants.
Background checks – should they be done for board candidates?
Rodger moves we have a policy to run a background check as part of board nomination process. (We have to have the candidates’ written permission to do it). Judy seconds.
If something shows up in the background check, the Nominating Committee decides whether it would impede the candidate’s ability to be an effective board member. Next step would be for the minister to bring the issue to the board.
Ongoing need for volunteers with the kids. Youth department needs to be part of congregational workshop.
7:50 pm Workshops
Feb 22 for Deep Engagement?
March 8 or 15 for board retreat?
Ellen will check with Marj
(Marj confirmed Feb. 22 for Deep Engagement. Rev. Karen Tudor confirmed she will facilitate a board workshop on March 8.)
Howling Moon – set for Oct. 24, 2014 FRIDAY
Volunteer Appreciation Dinner – go back to lasagna, salad and dessert
Judy moves April 4, 2014 FRIDAY
Budget $1,500 and hire help! Start buying wine through the year and stash until then.
8:09 pm -- Budget - Cherie will mail out draft budget before we vote to approve it.
8:10 pm - Executive Session
Rev. Ellen was asked to leave the meeting.
Board voted to give bonuses:
$1,000 to Rev. Ellen
$700 to Kit Holmes
$150 each to Kathy Ellison and Kristine Nilsen
8:20 pm – Scott prays out