Board Minutes

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  • 07/06/2015 4:56 PM | Ellen Debenport (Administrator)

    Board Meeting Minutes

    May 18, 2015

    Present: Ellen Debenport, Andrea Ballentine, Coleen Hilton, Marianne Calvanese, Tommy Potts, John Lichtenberger, Jan Gauvain, Tim Alderman 

    Absent: Scott Price, Patrick Dattore


    Monthly tithe - After giving to UWM and Unity Headquarters, $1889 was left to disperse. We agreed to give to Camp Good Samaritan, an academic summer camp type program here in Wimberley that includes free lunch.


    Coleen reported on her discussion with Cherie Conway regarding various options for electronic giving including texting from our phones during the service. Tim and Ellen liked having members pick up a laminated card to drop in the collection bowl to signify that they already gave electronically. Ellen will get with Cherie to design the card. Coleen will look further into the texting option and Andrea will bring example card.


    • §  CFO closings are done, thanks to the Conways.
    • §  Arroyo on north side of building still not complete due to weather.
    • §  Jason Hilton has been painting throughout the building.
    • §  Bob Macgregor replaced air conditioning compressor in kitchen that was hit by lightning at his expense.
    • §  Cosimiro and Lawry Ross have been making plans for areas of the grounds to be worked on.
    • §  Pool membership revenue is at $5920 so far, up from $3690. Andrea suggested this may be more due to the increase in cost of each membership and not increased memberships.
    • §  Susan Drews has signs and brochures ready for trail walk and picnic.
    • §  There are 19 new members, most are already plugged in to volunteering.
    • §  Staff had a discussion about what has to be done in the event of possible flooding: we always have church; watch for emails and Facebook regarding whether to take the alternate route through White Wings; volunteers will be on the road directing traffic.
    • §  Chaplain training with Jan Gauvain, Kit Holmes and Susan Cranshaw will be held on May 30th and June 6th.
    • §  Ellen will be leaving for her sabbatical after the service on June 7th. Cherie Conway will represent her at the board meetings.
    • §  June 20th is the new date for the Trail Walk and Picnic.
    • §  Santa is looking into having fundraising opportunities for the YOU during other events. They have two fundraisers a year to raise money to attend rallies.


    Jan Gauvain presented an article advocating not calling our organization a church because the word "church" has a negative connotation for some people. We discussed the need for a new language to describe ourselves. Ellen pointed out that church has already been dropped from our moniker, per UWM. Possibilities suggested were: "a praying community", the "center" and "fellowship of excitement". (During this discussion, it was difficult to talk about ourselves without using the word church).

    This led to concern over the sign by the gate that says Unity Church of Wimberley. Talk about replacing that led to the possibility of having a sign on FM 3237 announcing our presence. Tim said this has come up with previous boards but nobody wanted to take it on. In order for this to happen, we need to deal with Hays County, investigate making and funding a sign and look into Unity branding. Tim suggested that Jan head this project up and Tommy look at the Unity branding book.


    The UWM board was impressed with our tithe to their education fund last month.

    Ellen suggested we all sign up for "The Path" email newsletter to learn more about UWM happenings. It was suggested that we consider carving out a percentage of our monthly tithe to go towards this fund.


    Finally, Ellen bought up a question/request that periodically comes up about whether our facility can be used for gatherings that serve alcohol.  The board decided that the answer is no, because of the liability on the property as well as driving away from the property.

    Howling Moon is an exception because we get a TABC license for special gatherings and members of the board are present to monitor the amount being served.

  • 07/06/2015 4:52 PM | Ellen Debenport (Administrator)

    Board Meeting Minutes

    April 20, 2015

    Present: Ellen Debenport, Marianne Calvinese, Tommy Potts, Patrick Dattore, John Lichtenberger, Tim Alderman, Jan Gauvain, Andrea Ballentine, Coleen Hilton

    Absent: Scott Price

    Jan Gauvain prayed us in

    Minutes from March were approved.


    John reported that we show a ytd profit of $4000. Last year at this time we showed a negative $9000.

    Tithe: $694 each to Unity Worldwide ministries and Unity Headquarters, leaving $2081 to distribute. Tim suggested we alter our giving to help UWM because they will be hiring new staff to handle the acquisition of Unity Institute. After a short discussion regarding where money goes in these two organizations and how generous we’ve been toward scholarship funds, we voted to give this month’s $2,081 to UWM.


    • ·       CFO exchanges are done – 4 cashed out and 3 or 4 bought in.
    • ·       Caroline Harper will be in on Wednesdays instead of Mondays, due to a schedule change at her other job. This will give us the benefit of having more coverage in the office during the week.
    • ·       Hays Central Appraisal District approved our wildlife exemption until 2019.
    • ·       The replacement of the north gables and some additional work cost $7837.
    • ·       The arroyo project has been stalled by wet weather. Seven tons of limestone has been dumped and is ready to go.
    • ·       Hays Trinity Groundwater District reimbursed us $100 for the flow meter required for our water well.
    • ·       Eight breaker boxes were located inside and out, charted and written down
    • ·       Cosimiro will be working on the grounds three Saturdays a month until it gets hot
    • ·       Pool membership will be handled by volunteers Stephany Hamrell and Gabi Sommers out of the bookstore on Sundays and the church office on Mondays.
    • ·       Fifty people participated at the all church workday – the most ever!
    • ·       Labyrinth project: gabions have been completed and blessed. Bench tops will probably be made out of Trex, to cut down on maintenance
    • ·       Wildlife team will be out measuring trails in preparation for trail walk and picnic event next month. Roberto Guerra will create signs with trail names. Tommy is stripping and varnishing the poles.


    • ·       Approximately 75 people, including non-members, came on April 8 to hear Suzanne Giesmann talk about being an evidential medium.
    • ·       Prosperity class ending this week. It was the most prosperous class yet. Nearly half of the total tithe was from one donor.
    • ·       New member class has 21 participants!
    • ·       May 3 will be pool celebration day, and church attendees are welcome to wear flipflops and beachwear because it will be opening day for selling pool memberships. Also, it’s a potluck Sunday.
    • ·       On May 16 a trail walk and picnic will be held for fellowship and to inspire more use and involvement in caring for the trails. We will not scramble to improve trails to add to the inspiration. Hoping to get a Gazebo trail owner.
    • ·       June 7 will be Ellen’s last Sunday before her sabbatical leave. Kit will be here throughout and Cherie Conway will platform each Sunday. Ellen will be back before the July 19 Sunday service.


    Everyone agreed to make the VAD more simple in the future. It was stressful not having someone in charge. Board members weren’t happy because they didn’t get to interact with their friends. Everyone agreed that the formality wasn’t worth the extra effort – people would have been just as happy with less.  Hors d’oeuvres on the porch or barbeque on the veranda are two potential ideas.


    At the request of trustee Andrea Ballentine, Ellen did some research and explained what the term “suggested love offering: means and why it is necessary for the church to use it. It means, “Here’s what we think this is worth, but we won’t turn anyone away.” Bruce Verkruyse, the CFO for UWM, advised it’s the safest way to claim that an event is in line with the church’s mission. A love offering also is tax deductible for the individual. But a fee is okay, too, such as our admission fee for Howling Moon, which clearly supports the church. See handout from Rev. Ellen attached below.



    Because a large number of our trustees started at the same time (6 out of 9) it is necessary to stagger the length of their terms so we don’t lose more than half our board at one time. Marianne and Tommy volunteered to serve 1 year and Patrick volunteered to serve 2 years, rather than the usual 3 years.


    Board Handout from Rev. Ellen


    Suggested love offering means this is what we think it’s worth, but we won’t turn someone away if they give less.

    It’s the safest way for churches to charge because it’s easier to claim the event is in alignment with the church’s mission. It is also tax deductible for the individual, as a gift to the church.

    But a fee is okay, too. For Howling Moon, which clearly supports the church, it’s find to have a firm ticket price. For a speaker, if we have a fee, we need a written agreement about how the money will be split. And if we turn someone away because they can’t pay the fee, it could trigger a more stringent look at our practice and whether the event served the church’s mission.



    Legally, we should have everyone who donates something tell us what they think it’s worth. Then keep track of what it sells for and report both to them on their year-end statements.

    If it sells for more, they can deduct the difference on their taxes. If it sells for less, none of it is deductible


    This is the quickest way for a church to lose its non-profit status. For instance, having a fund-raiser for someone in the congregation who is sick to help with medical costs. We are not supposed to support just one individual, unless we have a separate department with policies about how we will distribute benevolent funds.

    Any funds raised this way also would not be tax deductible to individuals because it’s not a gift to the church.

  • 07/06/2015 4:49 PM | Ellen Debenport (Administrator)

    Board Minutes

    March 16, 2015

    Present: Ellen Debenport, Tim Alderman, Scott Price, Coleen Hilton, Andrea Ballentine, Jan Gauvain, Tommy Potts

    Visitor:  Cindy Millonzi 

    Andrea prayed us in; everyone checked in; January minutes approved


    Our treasurer, John Lichtenberger, was absent so we didn't discuss the financial report from Cherie, but we did discuss tithe distributions and ultimately decided on the following:

    $120 to Unity of Overland Park for sharing their chaplain program with us

    $1000 to Joanna Green

    $2000 to "the land", aka, the new labyrinth project.

    Not Your Parents' Collection Plate

     We discussed the book and how we can put its principles to work in our church.  The highlighted principles being, know your audience - who is capable of giving more; how to ask; how to nurture relationships that cause people to give more; and ways of showing how our church changes lives. The discussion included some dissent over whether the book follows Unity/New Thought principal. Too much emphasis on ego, competition and dualism.

    We also briefly discussed electronic giving/kiosk installation. Andrea and Coleen volunteered to look further into this and report back.


    Prior to Cindy Millonzi giving her presentation, a motion was made, and seconded, to repair the existing labyrinth. Cindy showed us pictures, described materials and construction plans and outlined the cost. She explained her committee's vision for the project as having 3 phases: 1. Labyrinth  2. Area improvement and 3. Path improvement. 

    The proposed cost involves: $100 for Bobcat(already funded), decomposed granite $800, bricks $500, hogwire for gabion retention walls/benches $100.

    She hopes to have it completed for the May 16th trail walk and picnic event. The board unanimously voted to approve the project, then to tithe to it.  We also talked about dedicating it as a memorial park as it has already been used for this purpose informally.


                  CFO investors have been found

                  Former church member Joy Spini passed away

                  North end gables are being repaired and painted at the cost of $7587

                  Abel Garcia is ready to begin work on the drainage arroyo

                  A self-read water well meter has been installed as per Trinity Hays groundwater district. We use about 670 gallons per day

                  Jim Bishop has been investigating roof leaks- they are minor and easily repaired. He is also examining and monitoring our HVAC equipment performance

                  Cosimiro, our groundskeeper, patched the road leading to church and killed weeds

                  Pool season is ready to begin on May 3. Gabi Sommers and Stephany Hamrell will be in charge of selling memberships. We will be obtaining new waivers and updated registration forms for former members as well as new

                  Old pool furniture has been discarded and new donations are welcome but restricted to expanded metal furniture that won't blow away.

                  May 16 trail walk and picnic designed to inspire people to use, and hopefully help maintain and improve the land, trails and property. Susan Drews is designing trail signs, 23 of them.

                  The youth program has been reorganized with the teens loving their new location in the Chaparal room. The 0-3 year olds need 1 or 2 more adults to round out the team.

                  Easter egg hunts will take place in the classrooms during church. That is a pot luck Sunday.

                  Kit's Sound Connections event in Tampa was a huge success- she "blew them away".

                  Prosperity class is going well and bringing in around $3000 a week.

                  New member class begins April 12th and will be held after the service at 12:30

                  Judith Driscoll, Susan Cranshaw and Jan Gauvain are participating in prayer chaplain training at Unity of the Hills with Rev. Ellen

                  Sabbatical speakers have been lined up for Ellen's absence this summer


           John offered to cook the main dish (vegetarian/vegan)

           Scott - salad

           Andrea/Ellen- appetizers

           Patrick - bartender

           Jan/Marianne/Carla - kitchen

           Tommy - tables

           Coleen - clean up

    Board members bring hor d’ouevres, which will be served with wine on the porch for 30 minutes.  Dinner will be served family style. We're still working out details on how wine will be served during dinner and what the program will be. Tim will be looking into this.


    Tim and Ellen asked that we always respond to all emails regarding board items, whether or not 

    a response or answer is asked for.

    Andrea prayed us out and we adjourned after 9 pm.

  • 07/06/2015 4:44 PM | Ellen Debenport (Administrator)

    Board Meeting

    Feb 16, 2015

    Board didn’t meet because icy roads were forecast.

    Tithed the usual 20 percent teach to Unity HQ and UWM, saved the rest for March.

  • 07/06/2015 4:40 PM | Ellen Debenport (Administrator)

    Board Meeting Minutes

    January 19, 2015


    Trustees:  Tim Alderman, Rodger Marion, Marj Barlow, Ellen Debenport, Scott Price, Andrea Ballentine, Judy Davoust

    2015 Board candidates: Carl Lichtenberger, Tommy Potts 

    Visitor: Robin Jesseman


    All present checked in with what stood out for them regarding the church in 2014. Collectively, the following things were mentioned: abundance, growth, Howling Moon, YOU expansion, more families, grandparents program, greater consciousness, more outside groups, overall level of maturity of the congregation, quality of Ellen's messages, incredible energy, greeting and welcoming of visitors and children.

    Minutes from December meeting were approved.


    Treasurer Judy Davoust reported on her delight to return from her absence (due to illness) to $18,000 in the checking account and an end of year P&L net income of $34,000 (compared to $3,400 last year!). This in spite of spending $40,000 more than last year. All agreed that the lesson learned: "Spend money like crazy and you will come out ahead!"

    With $3,375 to tithe, we decided to give $500 to Jeff and Cindy Anderson, $500 to Annette Potts, $1,025 to the Unity Institute Student Association fund; leaving $675 each for Unity School of Christianity and Unity Worldwide Headquarters.


    Youth the Family Ministries

                   Matt Heineman took 3 teens to a rally in New Braunfels. 

                   A training for existing and potential youth sponsors will take place at the Unity of the Hills in Austin in February.

                   Santa is exploring ways to solve the challenge of accommodating the current age groups. We have a lot of toddlers and teens, but few elementary age kids.


    Kit will be taking a sabbatical from mid August to mid September, which does not overlap with Ellen's. She is working on lining up quality, reliable guests.


                   A new member class is scheduled for after Easter, April 12 - May 3 and will be held after the church service, for a change.

                   There will be two 10-week Prosperity Plus II classes, daytime and evening, beginning February 18th.

    Business manager

                   1099s, W2s and tax donation letters are ready to be sent out.

                   Red Hawk neighborhood association meeting is scheduled for January 23. Nothing pressing is expected on the agenda.

                   Kimberly Kruger is donating a big screen tv for the Fireside room for overflow viewing.

                   Hays Groundwater is requiring a meter on our well in order to record our use. We may have to purchase this for $300.

                   David Conway is looking into installing a pool cover that will cut down on evaporation.

                   Jason Hilton is assembling a crew to assess the jumble of electrical wires in the attic (Jon Clayton and Tommy Potts).

                   Electrician Ernest Olsen came out to repair breaker box and discovered a fried lizard!

                   The necessary repairs to the north side eves are estimated to cost around $6,700. The board voted to authorize using up to $7,000 to get this done.

                   Still up for discussion are finding an "owner" for the ongoing Serenity Garden project and for the flower beds around the church and finding an answer to the Labyrinth/wild hog dilemma.

                   March 28 has been set aside as a church workday. 

                   Caroline Harper is considering a trail walk and picnic in May in order to arouse greater interest and volunteers to help maintain our 40+ acres.

                   Caroline Harper is working on the database to include children and their birth dates.


    We ended our meeting with outgoing members reflecting on their service as board members and said thank-you to Marj Barlow, Judy Davoust and Rodger Marion for their years of service.

  • 01/22/2015 8:46 PM | Ellen Debenport (Administrator)

    Board Meeting Minutes

    December 15, 2014

    Present: Ellen Debenport, Tim Alderman, Scott Price, Rodger Marion, MarjBarlow, Judy Davoust and Andrea Ballentine

    2015 Board candidates present: Tommy Potts, John Lichtenberger, Marianne Calvanese, Coleen Hilton, Jan Gauvain (Absent: Patrick Datorre)

    Also present: Stanley Tartakov, Kit Holmes, Cherie Conway, Leslie Howe 

    November minutes approved with no corrections or changes.


    Judy reported that our ytd statement shows that we were $21,000 in the black in November as compared to $7,400 in the red same time last year. Our attendance is up, but giving is exceptionally up, by 88% since 2010.


    $2,507 to tithe. We agreed to give $500 each to Unity and Unity Worldwide Ministries, $1,200 to Kit's trip to Sound Connections, and the remaining $304 to Richard Newsum for tirelessly counting the collection plates nearly every Sunday throughout the year. It was suggested that we tithe to Cindy and Jeff Anderson soon for their generously hosting the annual (we hope) Christmas party.

    Staff and ministry report 

    A couple of church members want to sell their CFO notes, worth approximately $50,000. The member database will soon label all CFO participants, enabling mass mailings. Our preference is only to open the CFO program to new participants or exchanges every 5 years, but private exchanges may be made.

    Big news: Lawry Ross has resigned her position as property manager and has been replaced by Jason Hilton. We will need to find someone to fill her Howling Moon function, however, which was HUGE.

    Abel Garcia is ready to turn the drainage ditches into arroyos on the north side of the building by lining them with rock. This will cost $2000, which was approved at the November meeting.

    Jason Hilton will start examining the exterior repairs that need to be made and figure out what will be best hired out.  Remote dimmers have been installed in the sanctuary. (Jason's first big accomplishment!)

    Sanctuary has been adjusted to make room for 118 chairs.

    Jan Gauvain will put away and label Christmas decorations and discard old ones after the holiday.

    Caroline Harper wants to train the congregation on how to use the church online database. 

     Christmas party at the Anderson's brought in over $3,000. Next fundraiser is Downton Abbey at Tim and Baxter's. Church members are encouraged to host these fundraising events throughout the year.

    The annual meeting will be on January 5th. We’ll buy pizza for lunch beforehand.

    Santa is hoping to send some of our youth to the YOU rally in Fort Worth in January. In February, Unity Church of the Hills will hold a rally for youth and training for youth sponsors.

    Nominating Committee Report

    Rodger spoke on behalf of Ellen, Leslie, Maggie Wagner and himself regarding the board nominees and the process for identifying and approving them. He is pleased that we reached our goal of bringing on 6 new members, all with exceptional strengths. They are: Tommy Potts, Jan Gauvain, John Lichtenberg, Marianne Calvanese, Coleen Hilton and Patrick Dattore.


    Budget preview

    Cherie Conway reported, explained and educated everyone on how our budget works and what the actual numbers mean. 

     A few of the main highlights:  

                   In 2014, 79% or our income came from tithing, 21% came from fundraising and special classes/events.

                   Total income projected for 2015 is $311,869.

                   45% of our budget will go towards paying our staff, $140,000 or $11,700/month for salaries.

                   The pool costs about $13,100 to run per year, with membership income at around $13,700 if we bump up prices $10.

                   Howling Moon earned about $32,000, netting $18,000. Kept the same figures for 2015.

                   Utilities, services, materials, insurance, programs, supplies, salaries (including 1099s), equipment, guest speakers and guest musicians will add up to a total yearly expense of $307,545...

                   Leaving us with a projected net operating income of $4,324.

                   Additionally: we do not budget for capital projects; we pay as we go through fundraising, special gifts and "asking".  

    Judy made a motion, and Scott seconded, that we approve the budget as presented. All voted in agreement. Marj moved that we continue the practice of tithing on the budget (as a minimum) and not on actual income. All approved.

    Finally, Judy brought up the idea she and Tim discussed regarding year-endbonuses to "people in the background", i.e., Jeff  Richardson, Jason Marion, Santa Heinemann and Baxter Lawrence. Rodger moved, and we all voted in favor of, giving $500 to each of them. 

    The February meeting has been moved to February 25th in order to accommodate Tim’s being out of town and a federal holiday. It will be the first meeting for new board members. 

    A half-day board orientation is scheduled for January 31. 

  • 01/22/2015 8:38 PM | Ellen Debenport (Administrator)

    Board Meeting Minutes

    Nov. 17, 2014

    Present: Tim Alderman, Judy Davoust, Marj Barlow, Rodger Marion, Scott Price, Rev. Ellen Debenport

    Absent: Andrea Ballentine

    6:30 pm - Tim prayed in

    Check in

    Rodger meditation

    Approved minutes for Sept and Oct meetings

    Financial report – Judy Davoust

    Howling Moon poured money into our bank account. Net income is $19,861 to the good this year with higher expenses but even higher revenue. Compared to $9,732 in the red at the end of October 2013.

    • §  20 percent each to Unity World Headquarters and Unity Worldwide Ministries
    • §  $2,514 to be divided five ways with $502.80 to the Howling Moon team: Cherie Conway, Lawry Ross, Caroline Harper, John and Carla Lichtenberger (a check for each)

    The board also agreed to tithe $1,200 in December to send Kit Holmes to the Sound Connections conference next year.

    Budget Review

    Set Dec. 15 as the date for budget review and next board meeting. The board and board candidates will gather at 5 pm for a potluck and short board meeting, then the budget review will begin at 6:30 pm, open to all.

    Rodger Marion, chair of the Nominating Committee, will send a special invitation to everyone who has asked for a board application packet.

    Staff and Minister Reports

    • §  $55,000 in CFO notes are available. Buyers are found by word of mouth.
    • §  Stephan Buchanan’s job as house manager has been cut to Sundays only and some of his duties assigned to the cleaning crew. Hill Country Spring Water hired for deliveries to prevent running out.
    • §  Perry Marlow of Advanced Water Well Technologies looked at our two water wells. The pumps are working in both but will need to be lowered as the water table decreases.
    • §  Lawry Ross has hired Casimiro Gonzales to work Mondays for routine chores and close-in grounds maintenance. $13 an hour for 10 hours a week until the grounds are under control, then hours may be reduced. Casimiro has a helper, his own truck and uses his own equipment.
    • §  AC drip pipe moved, chimneys swept, kitchen vent hood to be removed and roof leak fixed
    • §  Thank you notes to Howling Moon volunteers and local donors going out.
    • §  Lori Gosnell will take over as flowerbed keeper, working twice a month.
    • §  Jean Newsum is retiring from the Care Team. Betty Potts will take over with Judy Bradbury. Judy Davoust is still in charge of sending notes and cards.
    • §  Christmas party with 125 people should raise $3,125
    • §  Private dinner party at the Andersons’ raised $450
    • §  Downton Abbey house party in January should yield $1,000.
    • §  Ellen briefly reported on the suicide of Rick LaBuhn, who had been attending the church with his wife and daughters. Memorial service is Wednesday at San Marcos High School Performing Arts Center.

    2015 Dates Set

    Howling Moon on Friday, Oct 23, 2015

    Volunteer Appreciation Dinner on Friday, April 17, 2015

    All-Church workday to be set a few weeks before

    Drainage Project

    Marj Barlow moved to authorize spending up to $2,000 to create stone arroyos in the drainage ditches on the north and west sides of the building. Tim and Rodger both seconded. Approved.

    Abel Garcia, who has done other stonework for the church, says this will be a three-day project using stone gathered from the property. He will build two footbridges and also seal the north wall at the foundation to prevent leaks and dampness in Ellen’s apartment.


    Judy researched donation kiosks and talked to Unity of the Hills, who had glowing reports. The first year they put in a kiosk, 30% of the congregation used it, and giving went up. UCOH used a company called SecureGive, which also serves a couple of mega-churches in Dallas.

    On sale right now, the kiosk machine would be $1,700 with an activation fee of $199 and monthly fees of $59. Each transaction is 20 cents plus 2.19 percent if a credit card, a little less for debit. Kiosk giving can be integrated with church management systems and credited to the donors’ accounts.

    After discussion, the board decided this isn’t the right time. Our wifi is spotty, we’re not sure the church is really big enough to use this, and we don’t want a long line with only one kiosk.

    Tim Alderman suggested keeping it in mind, however, because it has worked so well at other churches. More people no longer carry cash or checkbooks. He suggested a survey in January to assess interest in a kiosk.

    The board also discussed strengthening wifi at the church, where the metal roof often blocks reception. Judy Davoust agreed to check with David Conway about a booster router for the bookstore.

    • §  Marj Barlow will attend Unity’s Mid-Winter Meetings in February to help UWM with its changes.
    • §  Tim Alderman is hosting the officers of the UWM board and the CEO at his home this week to discuss the ongoing turnaround.

  • 01/22/2015 8:36 PM | Ellen Debenport (Administrator)

    Board Meeting Minutes

    Oct. 20, 2014

    Present: Tim Alderman, Marj Barlow, Ellen Debenport, Andrea Ballentine, and Judy Davoust on speakerphone

    Absent: Scott Price, Rodger Marion

    September minutes will be submitted and approved at the November meeting.

    Financial report

    Judy gave a brief report on our financial status and together we decide to put our discretionary tithe towards our sculpture at Unity Village.

    Minister's report

    • §  The nominating committee for new board member elections has been formed: Maggie Wagner, Leslie Howe, Rodger Marion, and Ellen. Possible candidates are John Lichtenberger, Patrick Dattore, Jan Gauvain, and Tommy Potts. We are looking for up to 6 new trustees.
    • §  Ellen attended the Unity South Central Regional Conference in Houston. 
    • §  Next week Ellen will be on Dallas making a video with Mindy Audlin on The Five Principles for Mindy's small group subscription series.

    Facility report

                   Chimney sweep is on the calendar

                   Stone mason (Abel) fixed the crumbling mortar on the stairs leading to the platform

                   We discussed hiring Abel to turn the drainage ditch on the north side of the building into an arroyo. This would cost around $1,200 and would include sealing the wall outside Ellen's apt to alleviate damp smell and leaking. Tim suggested tithing to the land/property occasionally, which would fund projects like this. We all agreed the land fits the criteria of spiritually feeding us.

    Howling Moon

    Cherie Conway has 50 volunteers on for Howling Moon, with detailed plans and a cashiers' rehearsal scheduled for Wednesday morning. All 250 advance tickets have been sold, totaling $6,125, which covers expenses and the $2,000 door prize, leaving everything else earned at the event as profit for us and Operation Good Shepherd.  Our "cushion" has been spent, and we are looking forward to replenishing it with this fund raiser.

    Two other upcoming fund raisers are a $75 a plate dinner party hosted by Cindy Anderson, and the holiday party, also hosted by Cindy and Jeff Anderson. One hundred and twenty five $25 tickets will be sold for that event.

    Budget preview

    Kit Holmes has asked for a one month sabbatical next summer. This will be her first and will cost the church around $800. All agreed it is well-deserved. Tim asked that we try to avoid having 4 different people filling in to provide continuity. He also made the request that the same opening song be used each week.

    Kit has also made a request to attend the Sound Connections conference next year. Rather than conduct a small fund raiser, we agreed to use a monthly tithe to send her, which will cover the $1,200 registration fee and travel expenses.


    Tim asked Judy to look into installing a swipe kiosk in the church in order to facilitate Sunday giving. Many churches are having success with this concept, including Unity of the Hills in Austin.

    Meeting was concluded with Tim praying us out.

  • 01/22/2015 8:34 PM | Ellen Debenport (Administrator)

    Board Meeting Minutes

    September 15, 2014

    Present: Tim Alderman, Ellen Debenport, Rodger Marion, Andrea Ballentine, Kit Holmes 

    Absent: Judy Davoust, Marj Barlow, Scott Price

    Financial/facility report

                   It was a "glorious, complaint free" summer regarding the pool (according to Cherie Conway)

                   A volunteer overseer of the pool is still needed

                   Pool service costs $530/month

                   Monthly expense for electricity equals $1000 for the church, including $250 for the pool

                   Pool memberships made $2,400 profit, minus upcoming maintenance expense rest of the year. We agreed that the price for pool membership is priced right, based on number sold and high attendance

                   Cash flow is down to a trickle, as is expected for this time of year

    New Speaker Series

    Roberto Guerra has given an $18,000 gift to the church to honor his parents. He chose to use it for a speaker/musician series, to be called the "Guerra Series".


    From the $18,000 gift we have $1875 to tithe. The board agreed to set it aside for future use to give tp guest musicians/speakers who particularly feed the church (whether they are part of the series or not). Rev. Ellen dubbed it the Knock Your Socks Off Tithe Fund. She moved the creation of the fund, Rodger seconded, all approved.

    Meanwhile, the regular tithe this month goes to Unity World Headquarters, Unity Worldwide Ministries, and the rest to Rev. Paulette Pipe, who is creating a meditation retreat day at Unity Village for the caregivers at Operation Breakthrough in Kansas City.

    Staff reports

                   Chaparral Room AC finally died. A split unit and/or ducting from existing unit will be installed at some point.

                   David Conway got the wifi routers working

                   Septic system will be serviced

                   Peace park soaker hose installed

                   Building exterior porches/eaves need attention

                   Abel Garcia will repair and re-mortar platform in sanctuary before Howling Moon. Later we hope he can create stone arroyos in the drainage ditches on north side of building


                    A reunion pool party for the kids who attended the New Braunfels rally is scheduled

                   The Unity of Wimberley website has brought in $1,000 in unsolicited donations from online listeners.

                   New membership class with 8 participants is under way

                   "Hiring the Heavens" book group on the scheduled with Rev. Ellen

                   Nominating committee will be needed for upcoming board election. Hoping for as many as 6 new trustees. Rodger Marion volunteered to represent the board on the committee.

    Howling Moon

    Ellen moved to approve a $2,000 door prize ($25 ticket enters name in raffle). Rodger seconded, all approved.

  • 01/22/2015 8:32 PM | Ellen Debenport (Administrator)

    Board Meeting Minutes

    August 18, 2014

    It was agreed upon by trustees to forgo a meeting this month. A vote was conducted via email to tithe to Unity, UWM and David Conway.

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